Microsoft 365 applications assist in safeguarding your files through OneDrive backup.

      Microsoft 365 applications will prompt users to back up their files to OneDrive, as indicated in a new Message Center announcement aimed at enhancing data security. In the coming months, Word, Excel, and PowerPoint will display prompts to help prevent data loss and ensure users can access their essential files conveniently.

      Starting in mid-March 2025, these prompts will encourage users to enroll in the OneDrive Known Folder Move (KFM). The public preview is expected to run until early April 2025, with general availability anticipated by May 2025. KFM is a OneDrive feature that allows the synchronization and backup of important local folders, like Desktop and Documents, enabling easy access to files across multiple devices.

      Microsoft highlighted the benefits of KFM enrollment, which includes support from Copilot, accessibility from any device, simplified collaboration, enhanced security and compliance, backup capabilities, AutoSave access, and Version History. However, only “eligible” users will receive the prompt, and no action will be required on their part. The feature will be automatically enabled, and if KFM is blocked by an IT administrator, the prompt will not appear.

      Knowing how to sync files and folders to OneDrive alleviates concerns about file loss. It’s also reassuring to know that enrollment in KFM is optional and not mandatory. Unlike last year, when Microsoft mandated file backups to OneDrive without obtaining user approval, this approach gives users a choice. Ultimately, each organization will determine what is best for them and assess the benefits of signing up.

      Judy Sanhz is a computing writer for Digital Trends, covering all computing-related news and possessing a passion for all operating systems and devices.

      OneDrive is introducing a stories feature, but it may not be what you expect. While “stories” are commonly associated with Instagram and other social media platforms, offering a way to share moments that vanish after a day, OneDrive is testing a similar feature with a different approach.

      According to Catherine Feldman from Microsoft, the photo stories feature in OneDrive aims to help users share their favorite moments privately with close friends and family. Unlike Instagram stories, which are public, OneDrive photo stories will have an invite-only feed where you can share photos with loved ones, allowing them to comment, react, and show appreciation.

      For Google Drive users, it’s essential to understand the distinction between Google Drive and Google One. Originally just an option for additional storage, Google Drive has evolved into Google One since 2018. This subscription service provides added storage along with extra benefits.

      You may be curious about whether you need Google One, its benefits, and its pricing. We are here to provide the answers.

      Microsoft may be considering eliminating hard disk drives (HDD) from its primary storage components in PCs running Windows 11, as suggested by a recent report from industry analyst firm Trendfocus, cited by Tom's Hardware. Should Microsoft proceed, consumers could start seeing solid-state drives (SSD) instead, with the exception of dual-drive desktop PCs and gaming laptops, which require various types of storage, as noted by Tom's Hardware.